Bylaws
Of
St. Cecilia Filipino Community
Section 1. Principal Office
The principal office of the association is located at St. Cecilia Parish Church, 1301 Sycamore Avenue, Tustin, CA 92780.
Section 2. Change of Address
The Officers may, however, change the principal office from one location to another within the named county by noting the changed address and effective date below, and such changes of address shall not be deemed an amendment of these Bylaws:
[Fill lines below later, if and when address changes]
________________________ Dated, ___________
_______________________ Dated, ____________
_______________________ Dated, ____________
Article 2. Vision, Mission and Purposes
Section 1. Vision
To be a united Filipino faith community preserving and sharing our Christian traditions to our church and society.
Section 2. Mission
To preserve and share our Filipino culture, traditions, catholic practices and devotions to better serve the needs of our community and church.
Section 3. Objective and Purposes
To be loving brothers and sisters to one another; to have a servant’s heart in our service to our community and the church; to organize cultural workshops, forums and festivities to enhance the awareness in the young; to help the church in it’s mission to increase vocations to the priesthood; to organize retreats and activities that will enhance the spiritual needs of our members.
Section 4. Stewardship
To receive, accept and/or give gifts, dues, devises, donations, contributions, financial aid from any source whatsoever, and make use of them in operating such projects and activities as may necessary to carry out the provisions of applicable rules and regulations.
Article 3. Directors
Section 1. Number
The association shall have five officers and collectively they shall be known as “Board of Directors”. The number may be changed by amendment of these Bylaws, or by repeal of these Bylaws and adoption of new Bylaws, as provided by these Bylaws.
Section 2. Duties
It shall be the duties of the Directors to:
2.1. Perform any and all duties imposed on them collectively or individually by these Bylaws;
2.2. Appoint and remove except otherwise provided in these Bylaws, prescribe the duties of all officers of this association;
2.3. Supervise all committee chairperson and members to assure that their duties are performed properly;
2.4. Meet at such times and places as required by these Bylaws.
2.5. Register and coordinate all activities with the Pastor of the Parish.
Section 3. Terms of Office
Each Officer/Director shall hold office for _____ year(s), until he/she is able or until the next meeting for election of the Board of Directors is called, as specified in these Bylaws, and until his/her successor is elected and qualifies.
Section 4. Compensation
Officers/Directors shall serve without compensation. However, they shall be allowed to reimburse expenses incurred in the performance of their regular duties.
Section 5. Place of Meetings
Meetings shall be held at a place designated by the Secretary from time to time, by concensus of the Board of Directors. Written notices, e-mail, telephone or any verbal communication shall be given by the Secretary for any meeting, regular or special.
Section 6. Board Meetings and General Membership Meetings
6.1. Regular Board Meetings shall be held every third weekend of each month. Notices shall be given by the Secretary as to the specific time and place.
6.2. General Membership Meetings shall be held every fourth Sunday of each month at 2:00 p.m. at St. Cecilia Parish Church, specific room assignment shall be announced on a month to month basis.
Section 7. Content of Notice
Notice of meetings shall specify the place, day and hour of the meeting. The purpose of any Directors’ meeting need not be specified in the notice.
Section 8. Quorum for Meetings
A quorum shall consist of 50% of the number plus one. No proposals, resolutions or agreements shall be considered at any meeting at which a quorum, has not been established. The only motion that the Chair shall entertain at such meeting, is a motion to adjourn. When a meeting is adjourned for lack of quorum, it shall not be necessary to give any notice of time and place of the adjourned meeting.
The Directors and members present at a duly called and held meeting at which a quorum is initially present, may continue to do business notwithstanding the loss of a quorum at the meeting due to a withdrawal of Directors or members from the meeting, provided that any action thereafter taken must be approved by at least a majority of the Directors or members in attendance.
Section 9. Conduct of Meetings
Meetings shall be presided over by the President or in his or her absence by the Vice President or in the absence of each of these persons, by an Officer chosen by the Board of Directors present in the meeting. The Secretary or a duly designated Secretary shall take the minutes of the meeting.
Section 10. Vacancies
Any Officer or Director may resign effectively upon giving written notice to the President, the Secretary or the Board of Directors, unless the notice specifies a later time for the effectiveness of such resignation. No Officer or Director may resign if the association would then be left without a duly elected Officer/Director or Directors in charge of its affairs.
Any vacancy may be filled by a nomination and election of a qualified member by a majority vote of the general membership during the monthly general membership meeting of the association. A person elected to fill a vacancy shall hold office until the next regular election of Officers.
Article 4. Duties of Officers
Section 1. Duties of the President
The President shall supervise and control the affairs of the association. He or she shall perform all duties incident to his or her office and such other duties as may be required by the Bylaws of this association. The President shall preside shall preside at all meetings of the members.
Section 2. Duties of the Vice President
In the absence of the President, or in the event of his or her inability or refusal to act, the Vice President shall perform all the duties of the President, and when so acting shall have all the power of the office of the President.
Section 3. Duties of the Secretary
The Secretary shall:
Certify and keep at the principal office of the association, the original or a copy of these Bylaws as amended or otherwise altered to date.
Keep at the principal office of the association or such other place as the Officers/Directors may determine, a book of all minutes of the Directors, and if applicable, meetings of committees and of members, recording therein the time and place of holding, whether regular or special, how called, how notice thereof was given, the names of those present or represented at the meeting and the proceedings thereof.
Be custodian of the records. Keep a membership book containing the name and address of each and any members.
Exhibit at all reasonable times to any Officer of the association or members, on request thereof, the Bylaws, and the membership book.
Perform all duties incident to the office of the Secretary and such other duties as may be required by these Bylaws, or which maybe assigned to him or her from time to time by the Board of Directors.
Section 4. Duties of the Treasurer
Subject to the provisions of these Bylaws relating to the “Execution of Instruments, Deposit and Funds”, the Treasurer shall:
Have charge and custody of and responsible for all funds and securities of the association and deposit such funds in the name of the association in such banks, trust companies, or other depositories as shall be selected by the Board of Directors.
Receive and give receipt of monies due and payable to the association from any source whatsoever. Disburse or cause to be disbursed, the funds of the association as may be directed by the Board of Directors, taking proper vouchers for such disbursements.
Keep and maintain adequate and correct accounts of the association’s properties and business transactions including accounts of its assets, liabilities, receipts, disbursements, gains and losses.
Exhibit at all reasonable times the books of accounts and financial records to any Director/Officer or member on request thereof.
Render to the President and Directors whenever requested, an account of any or all transactions as Treasurer and of the financial condition of the association.
Prepare or cause to be prepared, and certify or cause to be certified, the financial statements to be included in any required reports.
In general, perform all duties incident to the office of the Treasurer and such other duties as may be required by these Bylaws or which assigned to him or her from time to time by the Board of Directors.
Section 5. Duties of the Public Relations Officer
Serves as a spokesperson for the media and other public inquiries related to the association image.
Coordinate program publications, brochures, newsletters, videos, web information and materials; meets with the board to determine key messages and themes.
Build relationships among parish communities, associations, media, local community, civic organizations, and other Society chapters
Performs public relations/news dissemination functions, including preparing news releases, coordinating press inquiries, brochure development, conducting interviews, gathering information, coordinating special event coverage.
In general, perform all duties incident to the office of the Public Relations Officer and such other duties as may be required by these Bylaws or which assigned to him or her from time to time by the Board of Directors.
Article 5. Committees
Section 1. Liturgical Committee
In charge of Masses and all such activities related to Church services. Such as Altar preparation, readings, music (in coordination with the Music committee), etc., coordinates Novena and Devotion, and perform other duties as may be required by these Bylaws or which assigned to him or her from time to time by the Board of Directors.
Section 2. Music Ministry
Responsible for the formation of the Filipino Choir, and perform other duties as may be required by these Bylaws or which assigned to him or her from time to time by the Board of Directors.
Section 3. Publication Committee
Coordinate with the Public Relations Officer and perform other duties as may be required by these Bylaws or which assigned to him or her from time to time by the Board of Directors.
Section 4. Program Committee
Evaluate activities to be undertaken by the organization, Coordinates with Ways and Means feasibility of pursuing fundraising projects. Will be responsible for maintaining discipline and security during FCSC events and activities, in general, perform other duties as may be required by these Bylaws or which assigned to him or her from time to time by the Board of Directors.
Section 5. Ways and Means
Coordinate and help other committees, in the completion of their tasks and in general, perform other duties as may be required by these Bylaws or which assigned to him or her from time to time by the Board of Directors.
Section 6. Membership
Responsible for recruitment of new members, announcement of meeting schedules to members and helps in ensuring member attendance during general meetings or assemblies, in general, perform other duties as may be required by these Bylaws or which assigned to him or her from time to time by the Board of Directors.
Section 7. Youth
Responsible for recruiting the younger generation. Ensures youth participation in all FCSC activities especially cultural programs and leadership programs, in general, perform other duties as may be required by these Bylaws or which assigned to him or her from time to time by the Board of Directors.
Section 8. Other Committees
The association shall have such other committees as may from time to time be designated by resolution of the Board of Directors.
Article 6. Meetings and Actions
The approval of any such action which under the law or the provisions of these Bylaws, requires the approval of the members or of a majority of all of the members:
The filling of vacancies on the Board of Directors; the amendment or repeal of Bylaws or the adoption of new Bylaws; the amendment and repeal of any resolution of the Board of Directors; the creation or deletion of committees; the nomination and election of the chairpersons of each committees.
Article 7. Execution of instruments, deposits and funds
Section 1. Execution of Instruments
The Board of Directors, except as otherwise provided by these Bylaws, may by resolution, authorize any officer of the association to enter into any contract or execute and deliver any instrument in the name of and on behalf of the association, and such authority may be general or confined to specific instances. Unless so authorized, no officer, agent or member shall have any power or authority to bind the association by any contract or engagement or to pledge its credit or to render it liable monetarily for any purpose or in any amount.
Except as otherwise specifically determined by resolution of the Board of Directors, or as otherwise required by law, checks, drafts, promissory notes, orders of the payment of money, and other evidence of indebtedness of the association shall be signed by the Treasurer and countersigned by the President of the association.
Section 2. Deposits
All funds of the association shall be deposited from time to time to the credit of the association in such banks, trust companies or other depositories as the Board of Directors may select.
Section 3. Gifts
The Board of Directors may accept on behalf of the association, any contribution, gift, bequest or devise for the religious purposes of this association.
Section 4. Directors’ Inspection Rights
Every Officer/Director shall have the absolute right at any reasonable time to inspect copy all books, records and documents of every king and to inspect the physical properties of the association.
Section 5. Members’ Inspection Rights
Each and every member shall have the following inspection rights, for a purpose reasonably related to such person’s interest as a member:
5.1. To inspect and copy the records of all member names, address and voting rights, at reasonable time, upon five (5) business days’ prior written demand on the association, which demand shall state the purpose for which the inspection rights are requested; and,
5.2. To inspect at any reasonable time, the books, records, or minutes of proceedings of the members or the Board of Directors or committees of the Board, upon written demand on the association by the member, for a purpose reasonably related to such person’s interests as a member.
Article 8. Calendar Year
The calendar year of the association shall begin on the1st of January and end on the last day of December of each year.
Article 9. Amendment of Bylaws
Section 1. Amendment
Subject to any provisions of law applicable to the amendment of Bylaws of the association, these Bylaws, or any of them, may be altered, amended or repealed and new Bylaws adopted as follows:
1.1. Subject to the power of members to change or repeal these Bylaws, by approval of the Board of Directors, unless the Bylaw amendment would materially affect the rights of members as to voting may not be adopted, amended or repealed except by approval of the majority of the members of this association.
Article 9. Governmental documents of the association
Section 1. The governmental documents of the association consists of the following:
1.1. The Bylaws of the association
1.2. The list of members
1.3. The minutes of the regular and special meetings
1.4. The financial records
All policies rules and regulations under these governmental documents which relates to the association’s internal structure or organization or any other conducts, disciplinary rules, regulations and disciplines shall be adopted by the association. Any inconsistencies or conflicts between the Bylaws and the other governmental documents shall be resolved by the Board of Directors through a board resolution and within the context and framework of existing State and Federal Laws.
Written Consent of Directors Adopting Bylaws
We, the undersigned, are all of the persons named as the initial Directors of the association pursuant to the authority granted to the Directors by these Bylaws, by a unanimous written or verbal consent by the members of the association do hereby adopt the foregoing Bylaws of this association.
Dated: _______________________
_____________________________
Emmie Neri, Director
_____________________________
Del Facundo, Director
____________________________
Elizabeth Inacay, Director
____________________________
Fred Torres, Director
______________________________
Antonio Lagman, Director
Certification
This is to certify that the foregoing is a true and correct copy of the Bylaws of the association duly adopted by the Board of Directors and the members of said association on the date set forth below.
Dated: __________________
_______________________________
Elizabeth Inacay, Secretary
